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Function Organisers :

Our services are completely flexible in accordance with each client's individual requirements. Below is a comprehensive list of function co-ordination services:
Venue Selection and Liaison
Provide three possible venue options to client - with pricing, visuals, maps, menus and other relevant information presented in our unique and professional format.
Accompany client to do site inspections and final venue selection.
Liaise with venue management to ensure top-notch service.
Administration & Finance
Invitations & "Teasers" (electronic, by post or hand-delivered)
Handle RSVP's
Printing and supplying of menu's, table plans, table place cards etc.
Supply detailed budgets inclusive of all suppliers quotations and function costs
Handling accounts and pre-payments to suppliers on behalf of the client
Account reconciliation

  Décor & Special Effects
Conceptualise the required theme.
Arrange décor, flowers and special lighting.
Hire in additional furniture, crockery, cutlery, and table linen should it be necessary

  Specialised Gifts
Source the most appropriate gifts to suit the specific theme.
Provide unique and stylish wrapping/presentation.

Source and contract outside caterer (should the venue not have in - house caterers)
Arrange bar personnel and waiters
Select menus & beverages to be served.
Make provision for special dietary requirements

  Music & Entertainment
Source and contract desired entertainers i.e. DJ's, Bands, Vocalists, Dancers, Comedians etc.
Source and contract desired speakers i.e. Master of Ceremonies

Arrange coach transfers, or special transport requirements ie. coach charters.
  Liaison and Co-ordination Services
Negotiating, contracting and liaising with the suppliers as described above
Always have a representative on site to ensure the smooth flowing of events during the function. This is normally applicable when the project as a whole is handled by Conference Complete.

Do post-function evaluation.
Handle feedback and "thank you's" to various suppliers and venue management
Ensure all rented material is returned.

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