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FUNCTIONS

Function Organisers :

Our services are completely flexible in accordance with each client's individual requirements. Below is a comprehensive list of function co-ordination services:
Venue Selection and Liaison
Provide three possible venue options to client - with pricing, visuals, maps, menus and other relevant information presented in our unique and professional format.
Accompany client to do site inspections and final venue selection.
Liaise with venue management to ensure top-notch service.
Administration & Finance
Invitations & "Teasers" (electronic, by post or hand-delivered)
Handle RSVP's
 
Printing and supplying of menu's, table plans, table place cards etc.
 
Supply detailed budgets inclusive of all suppliers quotations and function costs
 
Handling accounts and pre-payments to suppliers on behalf of the client
 
Account reconciliation


  Décor & Special Effects
 
Conceptualise the required theme.
 
Arrange décor, flowers and special lighting.
 
Hire in additional furniture, crockery, cutlery, and table linen should it be necessary


  Specialised Gifts
 
Source the most appropriate gifts to suit the specific theme.
 
Provide unique and stylish wrapping/presentation.


  Catering
 
Source and contract outside caterer (should the venue not have in - house caterers)
 
Arrange bar personnel and waiters
 
Select menus & beverages to be served.
 
Make provision for special dietary requirements


  Music & Entertainment
 
Source and contract desired entertainers i.e. DJ's, Bands, Vocalists, Dancers, Comedians etc.
 
Source and contract desired speakers i.e. Master of Ceremonies


  Transport
 
Arrange coach transfers, or special transport requirements ie. coach charters.
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  Liaison and Co-ordination Services
 
Negotiating, contracting and liaising with the suppliers as described above
 
Always have a representative on site to ensure the smooth flowing of events during the function. This is normally applicable when the project as a whole is handled by Conference Complete.


  Closure
 
Do post-function evaluation.
 
Handle feedback and "thank you's" to various suppliers and venue management
 
Ensure all rented material is returned.

 
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