Conference Organisers
 
   
 
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  CONFERENCES

Conference Organisers :

Our services are completely flexible in accordance with each client's individual requirements. Below is a comprehensive list of conference co-ordination services:
Venue Selection and Liaison
Provide three possible venue options to the client - with pricing, visuals, maps, menus & other relevant information presented in our unique and professional format.
Accompany client to do site inspections and final venue selection.
Liaise with venue management to ensure top-notch service and responsiveness throughout.
Administration & Finance
Invitations & "Teasers" (electronic, by post or hand-delivered)
Assist with registration of attendees prior to the event. On-site registration and help desk.
 
Compilation of various detailed reports.
 
Printing and supplying of conference folders, bags, pens, pads, name tags.
 
Supply detailed budgets inclusive of all suppliers quotations and conference costs
 
Handling accounts and pre-payments to suppliers on behalf of the client
 
Account reconciliation where after final payments are made.
  Promotional Material & Specialised Gifts
  Supplying of all branding material
 
Welcome gift packs
 
Room drops
  Technical Facilities
 
Arrange all required audio-visual equipment, video conferencing, recording and translation of events as well as sound and lighting
  Speakers
 
Source and contract informed and relevant speakers
  Social / Teambuilding Activities / Spouse Programmes
 
Conceptualise, arrange and co-ordinate special gala dinners or theme evenings (on site or elsewhere)
 
Source and contract appropriate entertainment for these dinners
 
Arrange suitable teambuilding activities to enhance the theme of the conference
 
Manage hospitality desk and arrange special excursions for conference delegates and / or partners
  Transport
 
Handling of flight arrangements and car hire
 
Arranging of coach transfers or individual transfers
  Liaison and Co-ordination Services
 
Negotiating, contracting and liaising with the suppliers as described above
 
Always have a representative on site to ensure the smooth flowing of events during the conference. This is normally applicable when the project as a whole is handled by Conference Complete.
  Closure
 
Do post-conference evaluation.
 
Handle feedback and "thank you's" to various suppliers and venue management
 
Ensure all audio-visual equipment and other rented material is returned.
 
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