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CONFERENCES |
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Our services are completely flexible in accordance with each client's individual requirements. Below is a comprehensive list of conference co-ordination services:
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| Venue Selection and Liaison |
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Provide three possible venue options to client - with pricing, visuals, maps, menus & other relevant information presented in our unique and professional format. |
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Accompany client to do site inspections and final venue selection. |
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Liaison with venue management to ensure top-notch service and responsiveness throughout. |
| Administration & Finance |
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Invitations & "Teasers" (electronic, by post or hand-delivered) |
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Assist with registration of attendees prior to the event. On-site registration and help desk. |
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Compilation of various detailed reports. |
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Printing and supplying of conference folders, bags, pens, pads, name tags. |
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Supply detailed budgets inclusive of all suppliers quotations and conference costs |
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Handling accounts and pre-payments to suppliers on behalf of the client |
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Account reconciliation where after final payments are made. |
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Promotional Material & Specialised Gifts |
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Supplying all branding material |
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Welcome gift packs |
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Room drops |
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Technical Facilities |
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Arrange all required audio-visual equipment, video conferencing, recording and translation of events, sound and lighting |
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Speakers |
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Source and contract informed and relevant speakers |
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Social / Teambuilding Activities / Spouse Programmes |
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Conceptualise, arrange and co-ordinate special gala dinners or theme evenings (on site or elsewhere) |
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Source and contract appropriate entertainment for these dinners |
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Arrange suitable teambuilding activities to enhance the theme of the conference |
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Manage hospitality desk and arrange special excursions for conference delegates and / or partners |
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Transport |
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Handling of flight arrangements and car hire |
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Arrange coach transfers or individual transfers |
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Liaison and Co-ordination Services |
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Negotiating, contracting, liaising with the suppliers as described above |
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Always have a representative on site to ensure the smooth flowing of events during the conference. This is normally applicable when the project as a whole is handled by Conference Complete. |
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Closure |
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Do post-conference evaluation. |
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Handle feedback and "thank you" details to various suppliers and venue management |
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Ensure all audio-visual equipment and other rented material is returned. |
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